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Digital Transformation Project Management

Digital transformation projects include work packages in many different areas from expectation analysis to strategy determination, maturity level measurement, roadmap determination, application area determination, benefit / cost analysis, reducing resistance, increasing innovation capabilities and participation.

 

As a result of these work packages, the success of the project is possible with the use of the correct methodology and tools, continuous monitoring, control and sustainability from the beginning.

 

IT-Matchmaker.suite solution, created by the joint work of Trovarit AG and FIR Institute located in Aachen RWTH University, Germany, with which we have been a business partner for many years as EDT Center, provides speed, flexibility and perfect control in the management of digital transformation projects with the project management methodology IMPLAIX.

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IT-Matchmaker.suite Features

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User Administration

  • Adding and administration of users

  • Allocation of roles and rights

  • Activation and notification of users

  • Locking and unlocking of users

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Project Calendar

  • Acquisition and management of project meetings

  • Invitation of users incl. of mail notification

  • ICS-Datei and QR-Codes for import into personal calendar (Outlook etc.)

  • Status overview of acceptances per meeting

  • Calendar overview with meeting status

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Task Management

  • Acquisition and management of tasks related to structural objects

  • E-mail notification for task tracking

  • Task overview with sorting and filtering options and detailed view

  • Task journal/history

  • Evaluation functionality

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Requirement Specification Template

  • Up to 5,000 functional features depending on the application context

  • Features are defined at the level of individual concrete software functionalities

  • Structural depth suitable for service specification within the framework of a contract for work and services

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Requirement Definition

  • Adaptation of the specifications structure

  • Inserting new requirements

  • Definition and prioritisation of requirements

  • Filing of company-specific notes

  • Marking of the processing status

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Market Research

  • Creation of individual search profile

  • Functional research by comparing the search and performance profile

  • Research by means of suitable reference or customer projects of the suppliers

  • Review of supplier and product profiles

  • Comparison of search and performance profile on the level of function modules

  • Identification or determination of favourites for enquiry/tender

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Specifications Template

  • Provision of the specifications commented on in the tender (draft specifications) for two bidders

  • Historicalisation of the provider's answers and possibility of re-evaluation

  • Assignment of requirements to project phases/sprints

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Catalogue of services

  • Template with about 200 work packages of an implementation project

  • Inserting new work packagesConcretisation/commenting of work packages

  • Definition of responsibility per work package

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Performance Specification

  • Identification of the aspects to be clarified

  • Adaptation of the specifications structure

  • Inserting new requirements

  • Specification of the services to be provided

  • Deposit of technical concepts

  • Change tracking of the processing status per requirement

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Document Management

  • Capture and management of documents on structural objects

  • Storage of meta data for documents

  • Copy documents to the cloud

  • Linking to documents managed in other cloud solutions (e.g. SharePoint)

  • Version management of documents

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Process Catalogue

  • Provision of a reference process catalogue (production, trade or service)

  • Import of a company specific process catalogue

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Process Explorer

  • Structuring of process catalogues

  • Management of different element types (business process, process, sub-processes)

  • Storage of metadata (e.g. process owner, software applications used)

  • Inserting new processes

  • Editing processes

  • Copying and archiving of processes

  • Excel export

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Process Assessment

  • Evaluation of processes for different criteria (process priority, process maturity, software support etc.)

  • Restriction of the evaluation option to selected processes via rights/roles concept

  • Controlling of the evaluation campaign

  • Online evaluation

  • Excel export

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Potential Analysis

  • Recording and management of improvement potentials with reference to processes, IT systems and master data

  • Recording of several tasks per improvement potential

  • Evaluation of potentials (urgency, value contribution/benefit, effort etc.)

  • Potential overview with sorting and filtering options and detailed view

  • Potential journal/history

  • Deposit of measures for improvement potential

  • Excel export

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Master Data Assessment

  • Provision of a reference master data catalogue

  • Evaluation of master data for different criteria (master quality, relevance, leading software application, etc.)

  • Restriction of the evaluation option to selected master data objects via rights/role concept

  • Controlling of the evaluation campaign

  • Excel export

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Project initialisation

  • Checklist of aspects to be clarified for project initialisation

  • Possibility of evaluating the individual aspects (relevance and degree of realisation)

  • Recording and management of measures

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Project Planning

  • Presentation of a work breakdown structure plan with approx. 220 activities

  • Adaptation of the structural project plan

  • Management of different element types (project phase, project task, project activity etc.)

  • Administration of metadata (e.g. start/end date, responsible, effort, etc.)

  • Marking of milestone objects

  • Marking of feedback positions

  • Excel export including template for Gantt display

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Sprint Planning and Review

  • Recording and management of sprints

  • Assignment of work packages to sprints

  • Comments on the achievement of objectives per work package and sprint

  • History of the processing progress

  • Progress monitoring per work package or sprint

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Request for Information -RFI

  • Preparation of an individual project profile to describe the tasks and objectives of the project

  • Acquisition of required software functionalities

  • Deposit of up to 10 documents relating to the request/tender documents

  • Provision of the request documents in the IT-Matchmaker® for up to 25 suppliers/participants

  • Notification of tender participants by e-mailControlling/monitoring of the participation in the tender

  • Communication/contact via the IT-Matchmaker®

  • Comparison of the incoming answers (general information on provider and software, costs, functionality and references)

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Request for Quotation - RFQ

  • Preparation of an individual project profile to describe the tasks and objectives of the project

  • Specifications as an integral part of the tender

  • Provision of the request documents in the IT-Matchmaker® for up to 15 suppliers/participants

  • Notification of tender participants by e-mailControlling/monitoring of the participation in the tender

  • Communication/contact via the IT-Matchmaker®

  • Evaluation functionality to compare the commented specifications

  • Comparison of offers (general information on provider and software, costs, functionality and references)

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Provider Assessment

  • Creation of a script/evaluation structure

  • Adaptation of the evaluation structureSelection/definition of an evaluation scheme (grades vs. points system)

  • Creation, activation and administration of evaluators

  • Online evaluation

  • Excel export

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Project Cockpit

  • Management of service items

  • Recording of target and planned budget per service item

  • Assignment of performance records to items (actual budget)

  • Cockpit for budget and progress controlling

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Project Logbook

  • Creation of status reports including current key figures regarding budget, progress, number and status of stored tasks

  • Definition of criteria (e.g. budget, progress, risk) for assessing the project status (traffic light function)

  • Comments on the project status

  • History of all generated status reports

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Requirements Monitor

  • Collection and management of requirements

  • Maintenance of requirement status (conception and realisation)

  • Recording and management of deviations

  • Monitoring of the processing progress

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CR Management

  • Creation and management of change requests (change requests)

  • Progress control of change requests via status

  • Budget monitoring (actual vs. target expenditure)

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Concept approval

  • Evaluation of the concept based on the specifications

  • Recording and management of deviations/defects

  • Monitoring the degree of fulfillment

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Test Management

  • Recording and administration of test scenarios and test cases

  • Definition of different test levels (integration test 1 to n)

  • Configuration of the test scope based on a test case library

  • Test case specific error detection and monitoring

  • Test and error reporting

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Trainings Monitor

  • Registration and management of training participants

  • Definition of training programme and learning units

  • Deposit of training profiles per training participant

  • Registration and management of training dates

  • Assignment of training participants to training dates

  • Monitoring of training participation

  • Registration and management of training units

  • Education and training controlling

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Go-Live Monitor

  • Template for go-live timetable

  • Status management of the activities

  • Deposit of tasks/responsibilities

  • Monitoring of the processing progress

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Acceptance monitor

  • Modelling of the acceptance structure (e.g. based on a requirements specification or detailed concept)

  • Configuration of defect classification (e.g. according to project contract)

  • Evaluation of the degree of realisation by users in productive operation

  • Recording and classification of defects

  • Monitoring the processing of defects

  • Acceptance report (evaluated service contents and recorded defects)

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Project Review

  • Questionnaire for project review

  • Management of review participants

  • Up to five survey campaigns

  • Toolbox for survey evaluation

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Risk Monitor

  • Template for project risks

  • Identification and assessment of project risks

  • Risk graph

  • History of the course of risk

  • Recording and evaluation of measures

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Stakeholder Analysis

  • Entry of stakeholders

  • Evaluation of stakeholders (influence and interest)

  • Toolbox for evaluation

  • Recording and management of measures

FOR MORE DETAILED INFORMATION, PLEASE CONTACT US.

contact@edtcenter.com

+90 541 9465000

Thank you...

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